PROJECT MANAGEMENT FOR PRACTITIONERS

1. Just a project
2. Introduction to project approach
• goal oriented activity vs. product oriented activity
3. Project simulation
• planning and building a product e.g. a toy following detailed design, requirements and constraints
4. Techniques and good practices
• tasks
o tasks list
o task sequence
• verification and validation
5. project – what’s that?
6. basic concepts and definitions
• basic terms and definitions
• project products vs. project goals
o output – outcome – benefit
• project context
o stakeholders
o business environment
7. discussion and analysis
• goal vs. output and outcome
• goal evaluation
• strategic decisions
8. techniques and good practices
• language of benefits
• SMART
• expectations
• requirements
• product
o vision
o project products
o prototype
• accuracy and credibility of estimates
• baseline plan and change management
9. Project start-up – pre project phase
10. What Project Manager and Project Team should know and what should prepare before a project
• roles and responsibilities during the pre-project phase
• identify strategic goal
o language of benefits
o project vision, tangible and intangible goal
o success factors and criteria
• project stakeholders
o identify needs and expectations
o impact analysis
o engagement strategy
• project product vision
o quality expectations and acceptance criteria
• budget and time constraints
o initial estimates
• identify and analyse previous lessons
• business risk management
o identify risks – threats and opportunities
o analyse risk
o plan risk response
• project appointment in organization
o project charter
o kick-off meeting
11. case study
• business vision
12. techniques and good practices
• language of benefits
• SMART
• product vison – epics and specifications
• stakeholder analysis
o expectations
o impact
• PESTLE
• risk description
• Project Charter
13. strategic project planning
14. in-depth understanding of project scope and project product, strategic scheduling and budgeting, risk response planning
• specify project product
o product breakdown structure
o quality expectations
• project approach
• strategic estimating
• external dependencies and prerequisites
• project organizational structure
o management roles, responsibilities and empowerment
• stakeholder engagement plan
• requirement specification and prioritization
o product vs. requirement
• requirement acceptance
• quality assurance and control
• quality planning
• management and development tasks
• project stages an project lifecycle
o control points and milestones for business decisions,
o operational management and technical perspective
• control points
• task sequencing
o network diagram
• estimation techniques
• task estimating
o resource and workload
o duration
• scheduling
o critical path technique
o inspirations from critical chain
• resource calendar
• schedule presentation
o Gantt chart
o Kanban task table
• uncertainty of a plan – operational risk – threats and opportunities
o identify uncertainty
o time buffers
o risk response tasks
• baseline plan
15. Case study
• design strategic plan
16. Techniques and good practices
• RTM – requirements traceability matrix
• product vision structure
• PBS
• acceptance criteria
• MoSCoW prioritization, spiderweb impact analysis
• project management stages
17. Project is a teamwork
18. How to identify and build team development plan
• project team member vs. HR resource
• team building and development
o from a group to the team
• team development dynamics
o from a group to the team
19. Discussion and analysis
• team members in our projects
20. Case study
• team management strategy - scenario analysis
21. Techniques and good practices
• group development stages by Bruce Tuckman
22. Project execution – stage planning
23. Detailed planning of a project development [delivery] stage
• operational planning of project stage
o planning based on lessons learnt at previous stage
o business value justification
o stage goals, benefits, acceptance criteria
o team tasks and subcontractor work packages
o tasks and activities sequencing
o control points
o schedule and resource calendar
o roles and responsibilities
o risks and risk responses
o stage baseline plan
• task delegating
• progress tracking
o report templates
o dedicated reporting
o control points
o progress report analysis
o forecasts and predictions
o stage retrospective
• risk tracking
o risk owner
o risk status
• corrective and preventive actions
• quality management
• change management
o change budget
• change vs. discrepancy
o update plans
• communication – key tool for PM
o effective meetings
o direct team collaboration
24. Case study
• design stage plan
• plan project meetings
• analyse project report
25. Techniques and good practices
• stage goal and products
• quality criteria
• PBS and WBS
• work package
• milestones
• estimating
• PDM
• critical path
• RACI
• risk analysis – description, risk assessment
• verification and quality inspection [peer review]
• report templates
• effective meeting management
26. Project closing
• clear project account with stakeholders
• plan follow-on activities
• review business benefits
• project evaluation and lessons learnt
27. Case study
• lessons learnt to record
28. Summary
29. Discussion
• what I have learnt, and what I can implement tomorrow
• what to improve, what to avoi